Thursday, July 26, 2007
Managing your Emails
I wanted to share with you how I manage to keep my Inbox down to about 6 emails, tops.
1. I do a quick scan as I open my emails to see if there is anything urgent.
2. As I open and read each email, I take action immediately. I don't read it and then go on to the next email. I decide whether it requires action from me or is it an information email.
3. If it requires a response, I do it right away. If I cannot respond right away, I leave it in the inbox for now.
DON'T OPEN THE NEXT EMAIL UNTIL YOU HAVE DEALT WITH THIS ONE.
4. If it is an information email, I decide whether I may need to refer to it in the future. If so, I save it in one of my personal folders. If I don't think I will need it again, I delete it.
DON'T OPEN THE NEXT EMAIL UNTIL YOU HAVE DEALT WITH THIS ONE.
By the time I have read through all my emails for the day, I should only have the action items left in my inbox that I can't respond to right away until I have gathered more information.
So that's my method. It has worked for me for years. People are amazed that my inbox is not overflowing like theirs is. Saves me a lot of stress and time in not having to re-read messages.
Try it and let me know if it works for you.
Visit my web site at www.erikamartlew.com
1. I do a quick scan as I open my emails to see if there is anything urgent.
2. As I open and read each email, I take action immediately. I don't read it and then go on to the next email. I decide whether it requires action from me or is it an information email.
3. If it requires a response, I do it right away. If I cannot respond right away, I leave it in the inbox for now.
DON'T OPEN THE NEXT EMAIL UNTIL YOU HAVE DEALT WITH THIS ONE.
4. If it is an information email, I decide whether I may need to refer to it in the future. If so, I save it in one of my personal folders. If I don't think I will need it again, I delete it.
DON'T OPEN THE NEXT EMAIL UNTIL YOU HAVE DEALT WITH THIS ONE.
By the time I have read through all my emails for the day, I should only have the action items left in my inbox that I can't respond to right away until I have gathered more information.
So that's my method. It has worked for me for years. People are amazed that my inbox is not overflowing like theirs is. Saves me a lot of stress and time in not having to re-read messages.
Try it and let me know if it works for you.
Visit my web site at www.erikamartlew.com
Labels: business, stress, time management
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One of the new features in Outlook 2007 is that you can flag an email that requires attention later, assign a due date, and move the email into an appropriate folder, and it automatically goes on your To Do list - so you can get it out of your Inbox without worrying that you might forget to deal with it!
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